DO recruitment advisors

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DO recruitment advisors

TRILINGUAL OFFICE MANAGER (FR/GE/UK)

DO Recruitment Advisors was established by Nathalie Delebois and Sinéad O’Donnell (hence the D and the O!). Having many years of experience recruiting in Luxembourg, we understand the intricacies of working in such a small marketplace, the complexity and the rewards. Through this experience we can offer you consultative support, advice and the promise of total confidentiality.

> THE JOB:

As the main responsible person for all administrative work related to the Luxembourg office, the Office manager plays a crucial role in supporting the country manager along with overseeing all the general administrative duties involved in the day-to-day running of this busy office (payroll, accounting, Tax and VAT declarations, …).
More specifically, the role involves the following tasks:
- Agenda management, travel arrangements, interface to clients and prospects,
- Proper management of all invoices to-be-paid (receiving invoices, checking accuracy, sending to finance, checking proper payment, and following-up with suppliers…),
- Compliance of Lux office vis-à-vis the authorities (making sure VAT declaration is properly sent on-time, ditto for Tax declaration, answer requests from the authorities like surveys…),
- All local HR tasks (issuing employment contracts, dealing with the insurance company, answering employees questions, following-up with insurance and social security,…).

> THE CANDIDATE PROFILE:

- Bachelor degree (or equivalent) or appropriate professional experience as an executive assistant in a bank, a service company or a software or IT supplier,
- Documented experience in supporting an executive daily activities,
- Proven experience in dealing with requests from outside his/her own field of responsibilities (internal or external customers),
- We are looking for a pro-active individual, organised and precise, open-minded and willing to help,
- Trilingual in English, French and German, the candidate is ready to give a 100% and is interested in playing a key role in this dynamic team.

> THE CLIENT:

Our client is an international banking software company.

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